Harbor is seeking an Administrative Assistant to join our growing company. Specifically, we are seeking a pro-active, highly organized, customer service oriented professional to support multiple executives while working in a hybrid setting, out of our Moncton, New Brunswick office.

This position requires the selected individual to work in the Moncton office 2-3 days per week, but will also provide working remotely flexibility.

Responsibilities:

Provide administrative support in the following areas, but not limited to:

• Coordinate extensive domestic and international travel arrangements and other related logistics
• Support busy, and frequently changing calendars via Outlook, help to set up meetings with clients, peers, and vendors across time zones and globally
• Demonstrates a proactive approach to tasks and responsibilities
• Responsible for making travel arrangements and accommodations (often complex and multi-leg bookings), including managing last-minute changes
• Utilize PowerPoint and Excel to update presentations, reports, etc.
• Process and manage expenses for Managers, Senior Managers, and Directors as needed
• Use appropriate judgment and knowledge of firm policies, when sharing sensitive information and maintaining appropriate confidentiality
• Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
• Document production includes proofreading documents for punctuation, grammar, and typographic errors, with strong attention to detail, drafting simple letters
• Maintain a clean and organized office space including the front office, kitchen, and supply rooms
• Assist in the organizing of client events and attend them to facilitate their success
• Other responsibilities include awareness of consultant schedules; maintaining office filing; , and other tasks as needed
• Maintain kitchen and office inventory, order supplies as needed while paying attention to cost savings, coordinate in-office events
• Prep and organize conference materials for pre- and post-events
• Utilize templates for printing
• Be in-office contact for events and last-minute requests

Qualifications:

• Bachelor's Degree would be an asset
• 3+ years' administrative experience required, preferably in a professional services environment and having supported executive-level individuals
• Highly proficient with excellent knowledge of Microsoft Office applications, Excel, PowerPoint, Outlook, and Word are a must
• High attention to detail with strong administrative follow-up and follow-through, as well as enthusiastic & self-motivated
• Highly organized and able to prioritize under pressure, attention to detail is mandatory
• Strong written and verbal communication skills
• Be able to deal with highly confidential and sensitive information
• Solution-orientated team player with a positive attitude and appetite for development
• Ability to multi-task in a fast-paced environment and flexibility with and anticipation of last minute changes
• Attention to detail
• Flexibility with last-minute changes