Administrative Assistant Level 3 & 4

Department of Tourism, Heritage and Culture

Open Competition

Permanent

Fredericton

Who we are

We invite you to join the Tourism, Heritage and Culture team! Administrative Service Assistants work collaboratively to support Tourism, Archaeology and Heritage, Sport and Recreation, Parks and Capital, Arts and Culture, and Corporate Services divisions. You will have the opportunity to work in support of what our beautiful province has to offer.

What you will do

The duties and responsibilities, depending on the position, include:

• Preparing, proofreading, formatting, and tracking correspondence
• Coordinating meetings, preparing agendas, and taking minutes
• Providing telephone and receptionist duties
• Screening all incoming calls and forwarding to the appropriate staff as well as answer public inquiries
• Opening, reading, sorting, and distributing incoming and outgoing mail
• Initiating requests for translations using the TRMS system
• Reserving meeting rooms and equipment
• Coordinating travel and accommodation arrangements
• Verifying and assigning financial coding, managing payment of invoices and budget tracking
• Assisting with the overall financial monitoring of budgets and the preparation of quarterly reports
• Creating and formatting documents at an advanced level
• Performing a wide variety of confidential and delegated duties using considerable independent judgment, initiative, and discretion
• Performing other related duties as required

Work Environment

• Office location: Fredericton, Marysville Place
• Hours of work: Monday to Friday, 8:15-4:30 (in-office)

Who you are

You pride yourself in exceeding client expectations, being flexible and supporting members of your team. You're experienced in providing administrative support and are a team player, working with attention to detail and possessing strong organizational, interpersonal, and communication skills. You're proactive, results-oriented, and self-motivated.

Your attitude, skills and interests are just as important as your area of education. We are looking for diverse backgrounds that bring a combination of the following:

Need to have

Level 3

• A high school diploma or GED supplemented by the successful completion of a one (1) year post-secondary diploma in the secretarial/clerical field or office administration, plus a minimum of 3 years related administrative work experience OR High school diploma or GED plus a minimum of 4 years related administrative work experience.
• Strong experience working with Microsoft Office Suite is required.
• An equivalent combination of education, training and experience may be considered.
• Written and spoken competence in English and French is required.

Level 4

• A high school diploma or GED supplemented by the successful completion of a one (1) year post-secondary diploma in the secretarial/clerical field or office administration, plus a minimum of 5 years related administrative work experience OR High school diploma or GED plus a minimum of 6 years related administrative work experience.
• Strong experience working with Microsoft Office Suite is required.
• An equivalent combination of education, training and experience may be considered.
• Written and spoken competence in English and French is required.

Nice to have

Behavioural Competencies: Client service orientation, concern for order, effective interactive communication, results orientation, teamwork and cooperation, and initiative.

Technical Competencies: Ability to use Microsoft Office technology, software and application, records and information management, planning and organizing skills, and written communication.

Wage

$1,625 to $1,971 bi-weekly ASL 3
$1,816 to $2,205 bi-weekly ASL 4

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.

Providing a safe workplace for all. Your health and safety are important to us. GNB has implemented preventative measures across the organization to ensure your health and safety.

How to apply

We encourage applicants to apply on-line, by e-mail to thchumres@gnb.ca or by mail at the following address, indicating competition number R18-2023/24-105. This competition may be used to fill future vacancies at the same level.

Department of Tourism, Heritage and Culture
Human Resource Branch
Marysville Place, 4th floor
P.O. Box 6000, Fredericton, NB E3B 5H1
(506) 453-3115

This competition will remain open until the position is filled.

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer

We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!