Job Description

Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are bolding building a better city. We are looking for an ambitious, detail-oriented Accounts Payable & Office Administrator to join our team.

Reporting to the Director of Finance, the Accounts Payable & Office Administrator will be very important to the entire group of companies and crucial support to our President. Providing general office administration services while ensuring the timely and accurate completion of accounts payable functions to allow for accurate financial analysis and reporting to the management team. This role will require a fun, creative problem solver with a ???Get It Done?۪ philosophy. This person will be the friendly go-to person for visitors, staff, and clients alike.

Responsibilities will include:

Accounts Payable

?? Ensure timely and accurate posting of accounts payable invoices into Sage for Bruno Builders Inc.

?? Reconcile vendor statements and follow up if invoices or information is missing.

?? Review all sub-contractor invoices to ensure they are within budget.

?? Ensure all WCB & insurance are in place for construction vendors prior to processing payments.

?? Ensure timely response to vendor request either by phone or the department accounts email.

?? Ensure accurate and timely filing of paid invoices.

?? Credit card transaction posting and reconciliation.

Office Administration

?? Welcome visitors and settle them into meeting spaces as appropriate.

?? Answer group phone line and direct calls to appropriate parties.

?? Coordinate incoming and outgoing mail and assist with couriers.

?? Manage supplies and services for office and kitchen and well-stocked.

?? Arrange for lunch as needed for members of the management team.

?? Coordinate meetings and assist with event and travel planning for company president.

?? Manage the alarm system including code assignment and key management.

?? Update job postings as required.

?? Scheduling and coordination on meetings and interviews for management team.

?? Update information into various trackers.

?? Participate in new leads process to ensure information taken and shared appropriately.

?? Assist with customer/client gifting.

?? Run errands for leadership including bank deposits.

?? Scan, copy, and print documents as requested.

The ideal candidate will possess:

?? 2+ years?۪ experience performing accounts payable functions and office administration.

?? Exceptional communication skills, both verbal and written.

?? Careful attention to detail coupled with a sense of urgency.

?? Excellent organizational skills and the ability to meet multiple deadlines.

?? Experience with Sage 100 Contractor considered an asset.

?? Construction industry and job costing experience considered an asset.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Commuter benefits
• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Experience:

• Accounts payable: 1 year (preferred)
• Office management: 1 year (preferred)

Ability to Commute:

• Dartmouth, NS B2Y 1E7 (required)

Work Location: In person