Job Description

RRC Polytech is a leader in applied learning and innovation. Our talented team of employees is passionate about education, innovation and student success. We offer competitive salaries, extensive benefits and the opportunity for personal and professional growth in a rewarding career. At RRC Polytech we are committed to fostering an inclusive environment, where all employees and students feel valued, respected and supported. We aspire to have a workforce that is representative of the diversity within our communities, and welcome applications from women, Indigenous Peoples, persons with disabilities, racialized persons, persons of the 2SLGBTQIA+ community and others who may contribute to the further diversification of ideas. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If you require this information in an alternate format, please contact humanresources@rrc.ca. RRC Polytech is committed to providing accessible employment, and ensuring that our recruitment, assessment and selection process is barrier free. If a candidate requires accommodation during the hiring process, Human Resources Services will work with the individual to meet their needs. We thank all applicants for their interest, but only those selected for an interview will be contacted. For more information and other employment opportunities, visit rrc.ca/hr Assistant to the Dean (Term) School of Business, IT and Creative Arts; School of Hospitality and Culinary Arts Applicants are to clearly demonstrate how they satisfy the selection criteria in their written submissions and must identify the competition number they are applying for in the subject line of the email. An eligibility list may be created for similar casual, part-time, full-time, and term positions A preference hiring practice will be applied. Applicants who self-identify as members of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with disabilities, Racialized Persons, Persons of the 2SLGBTQIA+ community will be given first consideration. Please self-identify in your application. First consideration will also be given to internal applicants. D U T I E S Reporting to the Dean, the Assistant to the Dean is accountable for providing confidential support to the Deans for a wide range of activities including administrative support for: office operations, program planning, budgeting, human resources, preparation of correspondence and supporting materials, reporting, leading and supporting projects, issues management, tracking government submissions and supporting meetings. The incumbent ensures the effective operation of the Dean’s Office by directing and maintaining the flow of work, triaging situations, coordinating the Dean’s schedule, facilitating communications with a broad range of stakeholders and initiating back-up for the Administrative Assistants to other Academic Leaders in the School. The incumbent works with highly confidential information on a regular basis including preparation of correspondence related to labour relations issues such as grievances and discipline and the student appeals process. R E Q U I R E D Q U A L I F I C A T I O N S Post-secondary education in hospitality or business management, office administration, communications or related discipline. A combination of education and experience may be considered. Several years’ experience at a senior administrative level in an executive or professional office setting Excellent leadership skills Advanced calendar management skills, including the ability to anticipate needs, prioritize urgencies, adapt to changing priorities and coordinate complex, multistakeholder meetings Experience in review and management of office budget, identifying and resolving discrepancies Excellent customer service skills including the ability to develop and maintain positive relationships with internal and external stakeholders, including building trust, respect and appreciation for others' needs and perspectives Experience compiling, drafting and/or editing senior level documents with varying levels of complexity Advanced verbal and written communication skills including ability to persuade and negotiate with a variety of stakeholders Experience working effectively within a collaborative environment Experience drafting PowerPoint presentations Advanced skills and experience in MS Office, including Word, Excel, PowerPoint, Visio, Outlook, and MS Project Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement A S S E T S Understanding of change management Experience working in a post-secondary environment C O N D I T I O N S O F E M P L O Y M E N T Applicants must be legally entitled to work in Canada This position may be required to work evenings and/or weekends Incumbent must provide a current and satisfactory Criminal Records Check This position may be required to work overtime RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis. We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives. C O M P E T I T I O N N U M B E R 2023-290 C L O S I N G D A T E January 12, 2024 S A L A R Y $52,819 - $68,632 per annum P O S I T I O N L O C A T I O N Exchange District Campus (Winnipeg, MB) P O S I T I O N T Y P E Full-Time, Term Position Available Anticipated January 22, 2024 up to July 31, 2024 Possibility of an Extension A P P L Y O N L I N E A T rrc.ca/careers