Executive Assistant

Job Description

Logistics:

Job Title: Executive Assistant

Company Department: Emera Inc

Location: Halifax, Nova Scotia

Employment Type: Regular, Permanent

Closing Date: February 8, 2024

Reference number: 2024-2476

The Opportunity:

We are currently looking for an Executive Assistant to join our team. In this role you will be supporting the Vice President, Investor Relations & Pensions, & the Vice President, Treasurer & Tax and in doing so will work closely with a team of executive assistants supporting the corporate leadership team more broadly.

Key elements of this role include::

Oversee daily office activities including organizing schedules and meetings, preparing documents and presentations, file and document management, invoice processing, time entry , and processing expense reports;
Have the agility to adapt to changing logistics in a fast-paced environment with a calm and collected approach
Play an active role in managing the logistics related to investor marketing conferences. This includes coordinating with the organizers, travel planning, and responsible for conference presentation and materials
Lead the logistical organization of the corporate Investor Day, a one to two day investor relations event held every 12-18 months.
Organize, attend and record minutes at various meetings and distribute or archive them accordingly, actioning items and deliverables as required;
Assist with the activities associated with work plan deliverables;
Contribute to the development of new ideas and approaches to improve work processes;
You may be required to periodically travel to support the investor relations team.

These skills will make you successful::

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

The successful candidate will have experience working as an Executive Assistant or Administrative Assistant in a professional environment, possessing five to ten years experience in a related field;
Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner;
Ability to work both independently and collaboratively, resolve issues, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities;
Must be proficient at Microsoft Outlook, Excel, Word, Sharepoint and tech savvy when learning new technology;
Keen attention to detail and good sense of judgement are key skills required to be successful in this position;
Strong interpersonal skills and listening skills, emotional intelligence, and ability to ???read the room?۝
Eager and adept at jumping in and supporting the team where and when needs arise.

We understand that experience comes in many forms, and we?۪re dedicated to adding new perspectives to the team. So, if your experience is close to what we?۪ve listed above, please consider applying.

Learn more about our culture and values:

At the Emera Group of Companies, you?۪ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by February 8, 2024 and let us know why this role is right for you.

The perks of joining our team? We offer::

Flexibility: Hybrid work model with 2 flexible remote workdays.
Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
Competitive Compensation: Short-term incentive plans and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera:

As one of Atlantic Canada?۪s largest publicly traded companies, we are ranked one of Canada?۪s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy:

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.

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