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Date: 2025-03-23 08:43:44

Service and Administration Coordinator

Job Description

With us, it's always about people

Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years.

Being part of the Carmichael family translates into endless opportunities to learn and achieve tremendous personal growth. And what's more, we give you carte blanche to apply what you learn so that you can in turn perfect and continuously improve it.

This is an onsite permanent full-time position of 40 hours per week, from Monday to Friday.

Tasks and Responsibilities:

Follow up with vendors on outstanding parts orders.
Review open work orders and process for closing
Assist payables in collecting invoices and packing slips.
Investigate customer invoicing inquiries.
Process invoice requests for construction projects.
Create project submittals and warranty letters.
Act as a backup working with payables and purchase orders.
Act as a backup to the Dispatcher

Requirements:

2+ years of similar experience in administration or Invoicing.
Ability to work with and support all team members, management, and shareholders.
Excellent verbal/written communication
Knowledge of Microsoft suite (Word, Excel, Outlook, Teams).