Job Description

Opening Statement We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities. We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members LGBTQ+ communities, to apply. Position Summary Reporting to the Director, Facilities Management & Construction Services (FMCS), the Project Manager (Financial) provides expertise and leadership of various strategic initiatives that will enhance existing departmental practices related to financial management and project control. This position also provides support and training for various staff involved with the department’s multi-million-dollar capital and operating programs, engaging with various corporate departments, as well as external agencies and boards. FMCS maintains the City’s diverse portfolio of facilities, thereby supporting the full range of municipal services provided to the community. In collaboration with the Director, the Project Manager (Financial) takes the lead of various projects while working to effectively facilitate enhancements to financial practices within the department’s three divisions (facilities management, design and construction, as well as energy and asset management). KEY DUTIES & RESPONSIBILITIES In collaboration with the Director, working closely with the management team, and consulting with other key stakeholders across various departments, the Project Manager (Financial) will lead the following strategic initiatives: Review of departmental processes with respect to organizational best practices, procurement policies, and construction contract management requirements to enhance internal financial protocols related to project control. Assess opportunities for replacement of manual (Excel) project tracking spreadsheets which are presently required due to limitations with the financial management system (e.g. consider enterprise software tools, SharePoint customization, etc.). Evaluate potential alternative approaches for implementing facility construction projects within the City’s financial management system (D365). Develop a training program for existing and new project managers based on internal best practices for facility related projects using the City’s financial management system and other relevant tracking tools. Audit various higher risk projects within the department’s capital program and facilitate resolution of complex financial issues. Enhance internal protocols and training to avoid similar issues in the future. Provide support and training (knowledge transfer) to various internal staff while facilitating process enhancements for practices related to the facilities capital and operating budgets: Working with Financial Services, establish optimum setup for new capital account structure in the financial management system (following approval of new capital budget) Establish optimum setup for operating budget in accordance with centralization of facility related services and relevant cost sharing models. Facilitate troubleshooting and resolution of various complex issues including transferring legacy capital accounts to new structure and tracking of operating expenditures, etc. Implement budget modifications as requested by the director or CMT/Financial Services. Addressing various legacy items (e.g. transferring old capital accounts to new structure, centralization, cost sharing models, troubleshooting issues, etc.) Other duties as assigned: Support the Director on various initiatives and special projects. Assist with special projects and assignments as a financial resource and represent the department on task forces, working groups, committees, and other projects, as assigned. Qualifications, Competencies 3-year diploma in Finance, Business Administration, or a related field. A relevant combination of education and experience may be considered. Degree in Finance, Business Administration, or a related field with a focus in accounting and a combination of education and project management experience considered an asset 3-5 years in budget development and other financial management practises, senior office management practices, strategic planning preferably in municipal government 2-3 years as the lead on renovation/restoration construction projects considered an asset. 5-7 years of accounting, budget development, and senior office practices, strategic planning preferably in municipal government or public sector considered an asset 3-5 years as the lead on renovation/restoration construction projects (including heritage projects) Private sector business experience considered an asset Business or accounting certification or designation. Project Management Certification or College certificate in Project considered an asset Management Essentials or equivalent Professional Accounting designation (CPA, CA, CGA, CMA considered an asset Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork Skills, Abilities, Work Demands Exceptional customer service skills with the ability to collaborate and build strong relationships with various partners, including co-workers, departments, boards, agencies, clients, engineers, architects, contractors, manufacturers, and vendors Advanced skills of budgetary accounting and reporting processes considered an asset Excellent interpersonal skills with the ability to achieve consensus through communication and facilitation. Able to oversee change management while responding effectively to the expectations and needs of internal and external stakeholders Strong knowledge of budgetary accounting and reporting processes Excellent project management skills with an ability to apply sound project management to the implementation of projects as well as energy and asset management programs for facilities Working knowledge of contract documents including the Canadian Construction Documents Committee (CCDC) Strong analytical and research skills with the ability to formulate solutions and to confidently address issues on site Working knowledge of the Ontario Building Code Act, the Ontario Construction Act, Accessibility for Ontarians with Disabilities Act, Occupational Health & Safety Act, CCDC contracts and related City By-laws, legislation, Acts, and Corporate initiatives, etc. Intermediate skill level in MS Office 365, including SharePoint, especially Excel Required to obtain and maintain a satisfactory criminal record check Closing Statement For more information, visit our website at www.cityofkingston.ca Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.